Personal Data Protection Act 2010 Notice
The Personal Data Protection Act 2010 (“the Act”) is an Act passed by the Malaysian government to regulate the processing of personal data in a commercial transaction. To comply with the Act, the Global Public Relations Conference & Festival (GPRCFMY), organised under PERSATUAN PENGAMAL PERHUBUNGAN AWAM MALAYSIA, is required to manage the personal data we collect from you.
1. Introduction
This Privacy Notice is issued by the Global Public Relations Conference & Festival (GPRCFMY) and is made according to the Personal Data Protection Act 2010 (“PDPA”). When you register, attend, or interact with GPRCFMY, we collect and process your personal data in accordance with this notice. By providing personal data to us, you consent to its processing as described below.
2. Collection of Personal Data
We may collect personal data directly from you through various means, including forms, registrations, media accreditation, surveys, and/or digital platforms. We may also receive data from official event partners or public sources.
Description of personal data includes (but is not limited to):
- Name;
- Identity card number or passport number;
- Gender;
- Email address;
- Mobile phone number;
- IP address;
- Images (still/recorded);
- Sensitive personal data (where relevant and with consent); and
- Any personally identifiable information (PII) as defined by international privacy laws or standards
3. Purpose of Data Processing
Your personal data may be processed for the following purposes:
- Registration, accreditation, and participation at GPRCFMY
- Administrative and logistics coordination
- Issuance of official communication, materials, or event passes
- Security, verification, or emergency response protocols
- Inclusion in event-related media (print, digital, video)
- Follow-up communication, including post-event surveys or future event updates
- Compliance with applicable legal and regulatory obligations
4. Disclosure of Personal Data
We may disclose your data to:
- Event vendors, registration or accreditation teams
- Official media or broadcast partners
- Government agencies or enforcement authorities, if required
- Related or appointed PR partners and supporting organisations
All such parties are required to handle your data in accordance with applicable data protection laws.
5. Data Security
We implement reasonable technical and organisational measures to safeguard your data. This includes restricted access controls, secure data storage, and trusted third-party systems. However, no system is fully immune to risk, and we recommend exercising caution when sharing sensitive information online.
6. Cookies and Analytics
Our website may use cookies for user experience improvement and analytics purposes. These do not store personally identifiable information unless explicitly provided by you. You may disable cookies in your browser settings at any time.
7. Data Retention
Your data will be retained only for as long as necessary to fulfil the purposes stated above or as required by law. It may be securely deleted or anonymised when no longer needed.
8. Your Rights
Under the PDPA, you may:
- Request access to, or correction of, your personal data
- Withdraw consent to certain forms of processing
- Make a complaint or enquiry regarding your personal data
To exercise these rights, kindly contact us at the email below.
9. Changes to this Notice
We reserve the right to update this Privacy Notice from time to time. Any changes will be published on our official website, and continued participation in GPRCFMY will be deemed as acceptance of the latest version.
Contact Us
Email: secretariat@gprcfmy.com
Mailing Address: Persatuan Pengamal Perhubungan Awam Malaysia (PRactitioners)
Menara Prima, B-06-15, Jalan PJU 1/39, Dataran Prima, 47301, Petaling Jaya, Selangor, Malaysia.
